New to Mac? - Tip 3 (from Liz’s personal experience)

Filed under Software

Sending Font’s via email.

Sometimes when you create documents and artwork files and send them to colleagues they’ll tell you they can’t see the font, or its missing or “substituted”.
This happens because their machine doesn’t have the same fonts as yours.  This is a common problem across PCs and Macs all over the world and can sometimes happen when you have bought a specialist font online and installed it on your machine for your own use. 

There are two ways you can solve this problem:
1. Create a PDF of the document
2. Send the font with the document when you email it.

I’m going to talk you through sending fonts.  Mainly because when the document you are sending is a presentation or a document that will need editing at the other end, PDFs aren’t always the best choice (I will be covering how to create a PDF and what they are soon.  Watch this space).

To send a font you need to open Font Book where all your fonts are stored.  The fastest and easiest way to do this is by using your Spotlight feature in the top right corner of your screen.  Type the words Font Book in the field that appears and it should appear in a list.  Select it by clicking with you mouse or trackpad and away we go.

The Font Book Screen will open in front of you and you’ll see a list of all the fonts currently installed on your machine.

I’m selecting the font Myriad Pro for this exercise as it is a font I use all the time but is specific to the Mac. 

Select the file menu on the top left of the screen and choose “export fonts…”

The export font screen appears where you can choose what to call your exported file and where to save it to.  I’m saving mine to my Desktop as I am intending to email it straight out as soon as i’ve finished this exercise.

Select the Save button and your newly exported font with the name you have chosen will appear on your desktop or destination folder that you have chosen as a folder.

Now i am going to literally pick up this folder and drag it using my mouse onto the mail icon on the bottom of my screen and a blank email will pop up with the font attached ready to send.  You can also use the little paperclip symbol at the top of the email window to attach the files or presentations that are using this font.  It’s that simple!

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Published on June 03, 2010 | Author: Liz Imrie | Last updated on June 03, 2010